types of expenses

If you are expecting to incur expenses in the future and want to pay them now, you are paying prepaid expenses in advance. The purchase is considered an asset on the income statement until it’s paid off, when it becomes an expense. While it may seem tempting to reduce all of these costs incurred, remember that cutting down spending too much can lead to reduced performance. For instance, not paying for training services for the marketing team might result in fewer sales, leading to a lower net income and a smaller chance for the team to generate revenues for that quarter. First and foremost, you need to split up your personal and business expenses. In addition to having a separate business bank account, you need to separate your personal and business expenses.

Zoho Books offers excellent bookkeeping and accounting capability for small businesses, including a solid expense management feature. In fact, any expense that is considered ordinary and necessary for your business is likely a deductible expense. Some of the most common expense categories include utilities, travel, salaries and other wages, and rental expense, but there are many more that you should be aware of.

Recognizing Expenses: Cash Accounting vs Accrual Accounting

An important element of running a business is keeping tabs on your business finances, including expenses specifically related to your business. Proper accounting not only https://www.bookstime.com/ helps you improve cash flow, the oxygen your business needs to survive, but your company can qualify for valuable tax deductions that reduce your adjusted gross income.

An expense is the cost of operations that a company incurs to generate revenue. Timothy Li is a consultant, accountant, and finance manager with an MBA from USC and over 15 years of corporate finance experience. Timothy has helped provide CEOs and CFOs with deep-dive analytics, providing beautiful stories behind the numbers, graphs, and financial models. Payment of dividends on ordinary share capital is not considered as an expense of the company but treated as a distribution to owners. The cost of printing materials for marketing, such as brochures and pamphlets, is included in the marketing expenses, so do not need to be shown here.

Rent Expense

Examples include loan origination fees and interest on money borrowed. A summary of all expenses is included in the income statement as deductions from the total revenue. Revenue minus expenses equals the total net profit of a company for a given period. The correct answer is “C.” Car types of expenses payments, real estate taxes, and life insurance premiums are also fixed expenses. Fixed expenses are payments we have very little control over as they represent a legal obligation to pay, such as your rent or mortgage. These expenses occur at predictable intervals, typically monthly.

Expenditures are important to an organization because they help managers make decisions about their company’s financial statements and operations. An income statement reports a company’s revenue, expenses and profit or loss during a specific accounting period. Income statements are also known as profit and loss statements, or simply “P&Ls,” among other names. To properly record — and deduct — business expenses, you need to keep documentation. Items such as ink cartridges, printers or payments for printing services can be included under this business expense category.

What are business expenses?

For example, when you pay for rent, your cash is reduced without a corresponding increase in another asset. This article is for aspiring entrepreneurs and new small business owners who want to improve their accounting practices. The Expenditures in the Cost-Benefit approach are calculated by adding up all Expenditures for assets, less the value of assets sold during the period under review. Revenue Expenditures are expenditures that are expected to be recovered within one year as they relate to the sale of goods or services. As discussed, capital purchases and outlays related to producing goods are costs.

The easiest way is figuring out how much you need – or your best guess of how much you’ll need – divide that total by 12 and set up an auto-transfer every month. Instead of coming up with $500 to cover that bill twice a year, you’re putting around $80 per month in a savings account. Ordinary is defined by the IRS as “one that is common and accepted in your trade or business”. A necessary expense is “one that is helpful and appropriate for your trade or business”.

Delete Expense Type

Expenses are essentially any cost a business incurs in order to generate revenue. You’ve heard it once, twice, countless times—keeping detailed records is a must in business.

For example, a company that only offers services would refer to COGS as the cost of services while a business that offers both services and goods would call COGS the cost of sales. A manufacturing organization refers to expenses such as the cost of direct materials and direct labor as the cost of goods sold. Expenses essentially use the cash that a company has readily available. Additionally, a company may use a line of credit to pay for expenses, such as a credit card or mortgage. When a business incurs expenses, they are included in an income statement as deductions from the total revenue. Salaries, wages, and benefits expenses include the payroll cost of permanent and temporary employees of an organization for their services during an accounting period. While they can be challenging to budget for, this is my favorite category because this is where we have all the control.


While not always necessary for a business, training and development can help in producing competent employees, which in turn help in improving the business. Cost of Goods Sold applies to businesses that deal with goods/products, while Cost of Services applies to businesses that offers services. Aside from these costs, there are other expenses that are necessary in order to keep the business afloat.

types of expenses

Business expenses are ordinary and necessary costs a business incurs in order for it to operate. Businesses need to track and categorize their expenditures because some expenses can count as tax deductions, resulting in significant cost savings. This type of expense is most often incurred when an organization is developing and creating new products and often falls under the operation expenses category. Common industries that incur R&D expenses include pharmaceutical companies, technological companies and health care companies.

Expense Examples

Allowable deductions must be directly related to getting the business up and running and organizational in nature, such as training staff and incorporation fees. You may be able to deduct up to $5,000 for startup and an additional $5,000 for organizational costs.

The cost of a mortgage in the office building is also to be included in the annual expenses. The advantage of mortgage is that you will get money instantly. However, interest rates are quite high which is a disadvantage, because you will end up paying more.

Below, we’ve rounded up the main business expense categories you’re likely to use. Meals of a “casual” nature (i.e., not preplanned, no agenda, or no specific business objectives) should be charged here. Expenditures being charged to a sponsored project must be coded to the applicable expenditure type. As long as there is a budget amount in the expense category, an expense can usually be coded to any expense line under that category. However, certain sponsor exceptions exist that override this rule of thumb. Expenses are subtracted from revenues to determine profit on the income statement. Section 212 of the Internal Revenue Code is the deduction provision for investment expenses.

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